CMMS Insight Blog

Here’s How CMMS Software Solutions Improve Your Facilities Management Programs

Aug 24, 2018 9:53:48 AM / by CMMS Insight Staff

How’s your CMMS working? There’s a question your clients likely never ask you. But keep in mind that a well-organized Computerized Maintenance Management System (CMMS) could have a lot to do with your business’s success.

In case you aren’t familiar with the term, a CMMS is a type of software that’s designed to help companies streamline and organize all maintenance-related activities. Over the past several years, CMMS software is becoming the preferred method to its pen-and-paper counterpart for managing facilities maintenance.

If you haven’t yet made the switch to a CMMS, here’s why there’s no better time to consider doing so.

Adopt a Regular Maintenance Schedule

If you’ve been in the facilities management field long, then you already know that machines and components don’t take care of themselves. They require ongoing inspection and maintenance to keep them in working order. Unfortunately, oftentimes facilities managers will wait until something goes wrong before they perform any work.

Using a CMMS for your facilities management activities ensures you remain on a regular maintenance schedule. You can customize your schedule to suit your needs so you never miss a beat. As a result, you may be able to prevent costly problems before they occur by prioritizing preventative maintenance.

Manage Property Data

CMMS tools can help facilities managers with various areas of a specific property. For example, you can use your CMMS to keep track of conference room reservations or other areas of the building people might need to use during a specific time frame.

This data can easily be compiled into reports and create a running list of how often your facilities are being used. You can use this data to help you plan routine maintenance tasks or look for other insights that can help you improve your services.

Track and Monitor Your Fleet

Facilities managers can keep track of corporate vehicles and workers entering and leaving the facility, plan traffic flows, and record fleet maintenance tasks.

Remotely Manage HVAC Systems

One of the most attractive benefits of a CMMS is the ability for facility managers to manage HVAC systems remotely. With the right equipment and systems in place, managers can change heating and cooling schedules and adjust temperatures on the go. This gives you more control over energy usage and costs, which can make a noticeable difference in your profits.

Provide Remote Security

Just like HVAC systems, a CMMS may help you to monitor and manage security systems remotely. Managers can receive alerts detailing specific security breaches, such as which alarm was triggered. Some tools may allow managers to unlock gates or provide access to the facility in real time without having to be present on site.

Manage Contractors and Employees

Every facility needs people to run it, whether they’re full-time staff members or single project contractors. Facilities managers can rely on their CMMS to track personnel and contractor activities, which is especially crucial if you have a large group. This might mean keeping up with a contractor’s schedule agreement, organizing contracts and other important documents, keeping up with training schedules for employees, or keeping tabs on who is authorized to be present in the facility.

In Closing

CMMS software solutions are revolutionizing facility management as we know it. Because day-to-day activities occur within a single platform, managers have more control and insight into what’s happening in their facilities than ever before. Because of its sheer capabilities, the CMMS is becoming an invaluable part of doing business.

Deciding which one is right for your company could be one of the most important decisions you can make, so don’t take it lightly.

Topics: CMMS, Computerized Maintenance Management System, CMMS Software, Facility Management

Written by CMMS Insight Staff