CMMS Insight Blog

What to Look for in an Equipment Maintenance Dashboard

Jul 14, 2020 1:42:21 PM / by CMMS Insight Staff

For companies seeking greater efficiency in oversight and management of their maintenance teams, an equipment maintenance dashboard can provide critical data and analysis at a glance.

Instead of consulting multiple sources, employees, or department leaders, it’s possible to gather information from one CMMS software program. By presenting source data in a usable format and on a continually-updated basis, this software interface delivers monitoring and statistical data for a set period of time that you can customize, such as seven days or 30 days. Information is presented in color-coded rings, speedometer-style gauges, graphs, charts, or similar visual aids.

Equipment Maintenance Dashboards: What You Need to Know

An equipment maintenance dashboard is typically included in an equipment maintenance software package. It’s one of several features, along with dashboards dedicated to asset management, maintenance management, and work order management.

Many of these software programs function in the cloud and enable access from anywhere through mobile applications. This makes them readily available to all team members and helps ensure that using them becomes a seamless part of the maintenance workflow. An equipment maintenance dashboard is integrated with these other functions so that users have a complete, accurate, and timely understanding of equipment and maintenance activities and needs.

What Kind of Information Does an Equipment Maintenance Dashboard Show?

While most software programs allow for customization to ensure the data you need gets the highest display priority, there are some common metrics that most equipment maintenance dashboards offer.

The threshold figures for each metric are typically determined by the client, as each company’s needs and expectations of acceptable time-to-completion, downtime, for example, are different.

  • Task scoreboard showing the total number of open, assigned, in-progress, and closed tasks,
  • Backlogged work order levels,
  • Downtime of key assets,
  • Time between failures for key assets,
  • Work order scoreboard showing how many have been approved, unapproved or rejected,
  • Preventive maintenance task levels, and
  • Work type, including the type of maintenance task (preventive, corrective, reactive, emergency), priority level, department/team where the work order originated, and criticality of the work order.

The dashboard also has a reporting function that prepares and presents reports based on user-selected criteria. 


From simple to complex, an equipment maintenance dashboard can provide users with important analytics that underpin key decision-making, from staffing and scheduling to budgeting and inventory. While nearly every equipment maintenance dashboard includes canned reports, many also offer the ability of users to create custom reports. Access to features like these can be restricted by employee role where appropriate. 

The dashboard can track the occurrence of various alerts and the KPI statistics of technicians. Compliance tracking is also a common feature. Supervisors and managers can review and compare metrics over time and time to completion (including budgeted versus actual). Access to this information allows for greater responsiveness by adjusting staffing, materials, or budget based on data. Department leaders can use these high-visibility analytics to achieve greater efficiency and productivity. 

Equipment maintenance dashboards help department leaders view the work of their technicians from a big picture perspective. With the charts, graphs, reports, and raw analytical data available through the dashboard, managers can better coordinate the activity of the department in a way that meets the needs of the organization while reducing costs, supporting employee productivity, and minimizing downtime

Topics: CMMS, Computerized Maintenance Management System, CMMS Software, Facility Management, Preventative Maintenance

Written by CMMS Insight Staff